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Privacy Policy

1. Introduction

We, 【The Canon Foundation】, recognize the importance of your personal information and consider it an important social responsibility to safely and appropriately handle your personal information. We comply with applicable laws, regulations and guidelines on the protection of personal information, and as a business handling personal information, establish, implement, maintain and improve a personal information protection management system to properly protect your personal information. We handle your personal information and strive to protect it as follows:

2. Handling of Personal Information

(1)Purpose of use of personal information
We will use your personal information provided to us in writing (including website and email) and other means in connection with our business activities to the extent of the purposes of use described below:

Personal information of research grant applicants/adopters Name, birthday, address, phone number, email address, etc.
  • Selection of research grants
  • Notice of research grant selection results
  • Providing service support for research grants
  • Seminars, exhibitions and events: Dispatch and management
  • Response to inquiries
Personal information of seminars and events registrants Name, address, phone number, email address, etc.
  • Providing service support for seminars and events
  • Seminars and events information dispatch and operations
  • Response to inquiries
Personal information of selection committee and business partners Name, address, phone number, email address, etc.
  • Selection of research grants
  • Conducting and communicating business meetings, events and conferences
  • Providing information and contacting business partners
  • Performing business entrusted by business partners
  • Access control to our facilities

Your personal information will be used only for the purpose stated in advance and will not be used for any other purpose without your consent.

If you do not wish to provide your personal information, you may refuse to provide it at your own discretion. In this case, please note that the stated purpose may not be achieved.

(2) Retention period of personal information
We will use and retain your personal information for as long as necessary for the purpose of use, unless otherwise provided by applicable laws and regulations. We will promptly destroy any personal information for which the retention period has expired.

(3) Entrustment of handling of personal information
We may entrust the handling of your personal information to our subcontractor if necessary to achieve the intended use. In such cases, necessary and appropriate supervision shall be performed on the subcontractor to ensure the safe management of personal information.

(4)Joint use of personal information
We do not share your personal information.

(5)Providing personal information to third parties
We will not provide your personal information to third parties except in the following cases:

  • When we obtain your consent
  • When the provision of personal information is based on applicable laws and regulations
  • When there is a need to protect the life, wellbeing, or property of you and it is difficult to obtain your consent

3. Handling of Specific Personal Information

We will handle “Individual Number" (as defined in the Japanese “Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures”) and personal information including Individual Number (“Specific Personal Information”) as follows:

(1)Purpose of use of Specific Personal Information
We will use your Specific Personal Information to the extent of the purposes of use described below.

Personal information of business partners Individual Number, etc.
  • Work related to records of payment of compensation and honorarium

(2)Providing Specific Personal Information to third parties
We will not provide, entrust, or share your Specific Personal Information with third parties, except as permitted by applicable laws and regulations.

4. Secure Management of Personal Information

We will establish a personal information management system and take physical and technical security control measures to prevent unauthorized access to personal information, loss, falsification and leakage of personal information, and for other security controls.

5. Procedures for Requesting Disclosure of Personal Information

If you wish to disclose, correct, delete or suspend the use of your personal information, please contact to us at the contact information listed in 6. (2) below.

6. Miscellaneous

(1)Amendment to the Privacy Policy
We may amend this Privacy Policy according to revisions or changes in applicable laws, regulations and guidelines regarding the handling of personal information, or for other reasons.

(2)Person responsible for handling personal information and Contact information
The person responsible for handling the personal information and the contact information for inquiries about the handling of personal information are as follows:

< Person responsible for handling personal information >
Executive director

< Contact information >
Personal information officer ; found-personalinfo@mail.canon

April 1, 2023
The Canon Foundation